University Contracts
These contracts are used to procure commodities and services that may be purchased throughout the year by departments on an "as needed" basis. They are distinguished from blanket orders by usually being required by several departments and always being of a low-cost, high-volume nature. The processing of one contract for a given year both reduces the cost of using multiple blanket orders and improves time effectiveness for departments.
No requisitions are necessary in order to use these contracts as they become "direct pay" type of transactions. The department is responsible for assigning the applicable chartfield to and approving their own invoices. When placing an order, either by phone/fax or department pickup, the department must identify the contract number (PO#), their department name and the ordering individual's name.
This is another alternative (like ProCard, Blanket Order and Direct Pay) for low-value procurements and as such, cannot be used for any single transaction greater than $2,500 except in cases where pre-approval from the Contracts & Procurement office is obtained. Also, if theft-sensitive equipment (as defined under Property Accounting) is purchased via one of these contracts the department must notify the Property Department with all the pertinent information.
The links below provide information on the current available contracts:
Contracts for Commodities
| Description | Vendor | Contract # and Information | Expires | Buyer |
|---|---|---|---|---|
| Industrial Gases, Liquid Nitrogen, and Welding Supplies |
Airgas West Praxair |
2009200418 Instructions for Use Price Schedule 2009200417 Instructions for Use Price Schedule |
10/14/2012 10/15/2012 |
Georgia Wells |
| Laboratory Supplies and Equipment | Fisher Scientific | How to use Contract 2005200871 | 2/1/2015 | Georgia Wells |
| Misc Computer, Office, School Supplies | El Corral Bookstore | 2005200183 | No Expiration | Suzanne LaCaro |
Contracts for Services
| Description | Vendor | Contract # | Expires | Buyer |
|---|---|---|---|---|
| Ambulance Services | San Luis Ambulance | 2010200160
|
6/30/2013 | Georgia Wells |
| Audio Conferencing Services | CenturyLink | 2000000617 |
06/13/14 | Georgia Wells |
| Audio Conferencing Services | Ring 2 | 2000002101
|
Indefinite | Georgia Wells |
| Auto Body Repair | Ken's Auto Body | 2800000288 |
8/14/2013 | Georgia Wells |
| Bus Services | Ride-On Transportation | 2005202043 | 6/30/2011 | Suzanne Lacaro |
| Cellular Support Services | ATT Mobility Equipment Services | 2009200185 Where to go for Support |
10/31/12 | Georgia Wells |
| Cellular Support Services | Verizon Wireless | 2005201084 Amendment 2 Where to go for Support |
10/31/2013 | Georgia Wells |
| Dining Services | Cal Poly Corporation | 2000004072 Catering Food Waiver Form |
Perpetual | Suzanne LaCaro |
| Document Storage Services | The DocuTeam | 11/13/2014 | Georgia Wells | |
| Linen Services - Uniform, Linen and Janitorial Rental, Service & Supply | Mission Linen | 2900000702 | 6/30/2013 | Suzanne LaCaro |
| Non-Profit Mailing Services | Poor Richards Press / San Luis Mailing | 2009200124 How to use the Contract |
7/31/2012 | Suzanne Lacaro |
| Office Machine Repairs | B & B Technical | Office Machine Repair Service Instructions 2006200008 Office Machine Repair Services 2006200021 Office Machines Services - Contract Machines |
6/30/11
6/30/11 |
Suzanne LaCaro |
| Portable Toilet Services | Harvey's Honeyhuts | 2500000558 |
6/30/12 | Suzanne LaCaro |
| Rental Services | Party Place and Rental Center | 2006201298 Party Equip Rental Contact Form |
1/31/2011 | Suzanne LaCaro |
| Rental Services | Taylor Rentals (for general campus use) | 2000002667 Amendment 1 Amendment 2 Scope of Services Taylor Rentals Contract Memo |
9/5/2013 | Brenda Tesch |
| Rental Services | Taylor Rentals (for Alumni House rentals) | 2004202074 | 6/30/11 | Brenda Tesch |
| Rental Services | Zip Car | 2900000262 | 06/19/2012 | Brenda Tesch |
| Softwater Services | Culligan | 2004201750 | 6/30/11 | Georgia Wells |
| Vehicle Maintenance Inspection, Smog Inspection & General Repairs | Perry Ford Lincoln Mercury | 2000002106 | 07/31/2014 | Georgia Wells |
| Vehicle Maintenance Inspection, Smog Inspection & General Repairs | Villa Automotive | 2000002006 | 07/31/2014 | Georgia Wells |
| Vehicle Towing | SLO Tow | 2000000117 |
6/30/2015 | Georgia Wells |
| Water Services | Crystal Springs | 2900001267 |
8/16/2014 | Suzanne LaCaro |
| Web Services | Cal Poly Corporation | No Expiration | Brenda Tesch |
*Cal Poly contracts with CellularOne to provide this cellular service. All applicable charges are billed to the individual’s monthly departmental telephone bill. Both companies provide competitive rate plans and discounts on wireless phones and accessories. For more information go to: http://www.servicedesk.calpoly.edu/telephone_support/cellular/index.html.
San Luis Obispo, California 93407