Contracts for Campus Use

These contracts are used to procure commodities and services that may be purchased throughout the year by departments on an "as needed" basis. They are distinguished from blanket orders by usually being required by several departments and always being of a low-cost, high-volume nature. The processing of one contract for a given year both reduces the cost of using multiple blanket orders and improves time effectiveness for departments.

No requisitions are necessary in order to use these contracts as they become "direct pay" type of transactions. The department is responsible for assigning the applicable chartfield to and approving their own invoices. When placing an order, either by phone/fax or department pickup, the department must identify the contract number (PO#), their department name and the ordering individual's name.

This is another alternative (like P-Card, Blanket Order and Direct Pay) for low-value procurements and as such, cannot be used for any single transaction greater than $3,500 except in cases where pre-approval from the Contracts, Procurement, and Risk Management office is obtained. Also, if theft-sensitive equipment (as defined under Property Accounting) is purchased via one of these contracts the department must notify the Property Department with all the pertinent information.

The links below provide information on the current available contracts:

Contracts for Commodities

Description	Vendor	Contract # and Information	Expires	Buyer
Industrial Gases, Liquid Nitrogen, and Welding Supplies	Airgas West	2005200003 Price Schedule	6/30/10	Georgia Wells
Laboratory Supplies and Equipment	Fisher Scientific	2005200871	2/1/2010	Georgia Wells
Misc Computer, Office, School Supplies	El Corral Bookstore	2005200183	No Expiration	Suzanne LaCaro

Contracts for Services

Description	Vendor	Contract #	Expires	Buyer
Ambulance Services	San Luis Ambulance	2005200809	6/30/2010	Georgia Wells
Bus Services	American Star	2008200786 Contract Part 1 Contract Part 2 Bus Request Form Bus Trip Report	1/29/2011	Leah Kirklin
Bus Services	Ride-On Transportation	2005202043	6/30/2009	Leah Kirklin
Cellular Radio Telecommunications Services*	CellularOne of San Luis Obispo	2005200629	12/9/2010	Brenda Tesch
Cellular Radio Telecommunications Services	Verizon Wireless	2005201084 Amendment 2 How it Works	12/09/2010	Brenda Tesch
Dining Services	Cal Poly Corporation	2006200092 Approval Form How to Use the Campus Dining Contract	Perpetual	Suzanne Lacaro
Document Storage Services	The DocuTeam	2006200655	10/10/2011	Georgia Wells
Non-Profit Mailing Services	Poor Richards Press / San Luis Mailing	2009200124 How to use the Contract	7/31/2012	Suzanne Lacaro
Office Machine Repairs	B & B Technical	Office Machine Repair Service Instructions 2006200008 Office Machine Repair Services 2006200021 Office Machines Services - Contract Machines Exhibit E - FY 09/10 Department Participation	6/30/10 6/30/10	Leah Kirklin
Paging Services	A Better Beep	2005200147	6/30/2010	Brenda Tesch
Paging Services	Advanced Wireless & Cellular	2005200146	6/30/2010	Brenda Tesch
Portable Toilet Services	Harvey's Honeyhuts	2005200558 Pricing Contact Info Amendment 1 Amendment 2	6/30/10	Leah Kirklin
Rental Services	Party Place and Rental Center	2006201298 Party Equip Rental Contact Form	6/30/10	Leah Kirklin
Rental Services	Taylor Rentals (for general campus use)	2005201288 Amendment 1 Scope of Services Taylor Rentals Contract Memo	2/1/09	Leah Kirklin
Rental Services	Taylor Rentals (for Alumni House rentals)	2004202074	6/30/07	Leah Kirklin
Softwater Services	Culligan	2004201750	6/30/10	Leah Kirklin
Water Services	Crystal Springs	TBD Water Evaluation Form Water Delivery Update Letter	8/17/10	Leah Kirklin
Web Services	Cal Poly Corporation	2001203668 Amendment 3	No Expiration	Brenda Tesch

*Cal Poly contracts with CellularOne to provide this cellular service. All applicable charges are billed to the individual’s monthly departmental telephone bill. Both companies provide competitive rate plans and discounts on wireless phones and accessories. For more information go to: http://www.servicedesk.calpoly.edu/telephone_support/cellular/index.html.

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