Procurement Card (P-Card)

As an option to other procurement methods such as requisitions, petty cash, and direct pay, we offer staff the flexibility of using a American ExpressProcurement Card. The card can be used for supplies and equipment up to $3,500 including tax and any shipping costs. We encourage cardholders to use the card for low-value purchases in order to achieve overall cost savings and improve processing time.

Any staff member is eligible for the card, with proper departmental approval. Obtaining a card is not based on an individual's personal credit history and will not affect your credit. To apply for a card, fill out the application form and return it to Georgia Wells in Contracts, Procurement, and Risk Management. Once we receive your card from American Express, we will set-up a 30-minute training session to go over the Cardholder Handbook.

One of the recent enhancements of the P-Card is Strategic Account Management (SAM). SAM is a web site that allows you to view your charges after they post, print out a report of current or past charges, and change the accounting information (speedchart) on a particular charge. Using this web page will eliminate the need for expenditure transfers, provided your changes are done by the 22nd of each month. You can register your card and assign yourself a password by downloading the SAM Tutorial. (Please click here for SAM quick tips for MAC users.)

The program is jointly administered by Contracts, Procurement, & Risk Management and Accounts Payable Departments. If you have any questions about processing your monthly report, please contact the Accounts Payable Department at 756-1717.

Forms And Information

• Application Form
• Approving Official Update
• Cardholder Handbook
• P-Card Furniture Waiver Form
• Monthly Purchase Report
• NetService Tutorial
• SAM Tutorial
• SpeedChart Master List
• Online Copy Of Your Monthly Statement
• Lost Receipt Memo
• PCard "For Official Use Only" Memo
• University Policy for Hospitality Expenses

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