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Purchasing
Basically, by purchasing we mean “how to buy stuff.”
Because Cal Poly is a state agency, (not to be confused with the
Cal Poly Corporation or
the ASI, which are separate
legal entities with their own business processes,) there are several
ways to purchase items. The simple purchases are office
supplies, items pre-approved to be purchased with the Cal
Poly P-Card, printing, and Business
Cards. It is also convenient to buy items covered by an existing
state contract that have already been negotiated with a particular
vendor.
In many cases, you will need to complete a purchase requisition
in order to buy an item. Cal Poly uses the PeopleSoft Finance application
to process on-line requisitions. You can refer to the Requisition
Training Guide and the Requisition
step-by-step guide for assistance. It is also possible that
your purchase may require a formal or informal bid before it can
be ordered.
For more options or further details on how to buy the item you
need, please refer to the Procurement Process Guide. Additionally,
feel free to contact the
office of Contract and Procurement Services directly.
You may also have questions about what you can and cannot purchase
with state funds. The most common questions are concerning the purchase
of food items. Please review the campus
hospitality policy and if you still have questions feel free
to contact the office of Fiscal
Services.
And finally, you may have to change
a purchase order that was already issued, or inquire
within the software to review information on an existing purchase
order.
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