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Vehicle
Rental 2008
The State of California has negotiated a new rental car agreement.
The primary car rental vendor is Enterprise Rent A Car for all
government travel. In the event that the primary vendor is unable
to provide service the secondary vendor must be used. The secondary
vendor, Vanguard Car Rental USA is the parent company of Alamo and
National Car Rental. Departments are required to ensure that the
secondary vendor is only used when the primary vendor cannot provide
service
PRIMARY VENDOR
ENTERPRISE RENT A CAR
Base Rate $ 32.39
Maximum Rate $38.84 (excluding New York City)
SECONDARY VENDOR –
VANGUARD CAR RENTAL USA ALAMO / NATIONAL
Base Rate $ 33.90
Maximum Rate $80.75
To rent a vehicle please use the web link below.
http://www.enterprise.com/car_rental/deeplinkmap.do?bid=002&cust=DBCA025
1) Enter the location of the rental
2) Dates needed
3) Choose vehicle needed
4) Enter Renter's Contact Information
5) Enter fund and Dept. ID (This is important as it will be billed
to the fund and Dept. ID entered) You will not be required to use
a credit card, your rental will be direct billed to your department.
(Do not include the rental on your travel claim. Your claim is
only for the amounts you have spent)
In the event that the primary vendor is unable to provide service
the secondary vendor must be used. To book with Alamo and National
call Giselle’s Travel.
Employees must use one of the commercial car rental companies currently
under contract with the State of California when renting a vehicle
for Official State business travel. The University will not pay
for the rental of a vehicle from a company that does not have a
contract with the State. Unlimited mileage, insurance and airport
fees are included in the State contract rates.
In the event that employees rent from a company that does not have
a contract with the State, his/her department or agency may be legally
responsible for all damages (bodily injury, death and property damage)
sustained by others as well as property damage to the rental vehicle.
Payment for vehicle rentals MUST be by American Express Corporate
Card or billed to a Cal Poly Department using the travel agency.
Cash, personal checks, and personal credit cards are not authorized
forms of payment. Failure to make payment with the American Express
Corporate Card or via the travel agency will void contract obligations,
including insurance coverage. Reservations can be made directly
through Giselle Travel Agency at the toll free number listed below.
Giselle Travel Agency is a full service agency and has designated
several agents for Cal Poly. In order to use this agency please:
1) Contact the toll free number 800-523-0100, or the after hours
24 hour line 800-584-8804.
2) Identify yourself as a Cal Poly employee traveling on state
business.
3) The agent will ask you for your chart field string Account number,
Fund and DeptId number. There is no fee for this service.
(Your Rental car will be billed directly to Cal Poly, do not put
this expense on your claim form)
See the TRAVEL WEB SITE for more travel info
http://www.afd.calpoly.edu/customer_connection//Categories/Travel.htm
Or call John Sullivan 756-1717
INSURANCE INFORMATION
Please note that if you are renting a truck locally you should use
the Enterprise Rental Agency in order to have appropriate insurance
coverage and obtain the state contracted rental rate. None of the
other rental agencies offer truck rentals under the state contract.
If you are unable to use Enterprise to rent a truck then you must
pay for the additional insurance that the rental agency provides,
which will be reimbursed. The following insurance
grid provides important information regarding automobile insurance
coverage for a variety of different travel scenarios.
For more information: State
Rental Car Contract Information
(click on Travel Programs on the side bar)
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