Instructional Student Assistant (ISA) Information Page

This page contains information for ISAs only. If you are a new Student Assistant please navigate to this page

All new Instructional Student Assistants must bring a completed ISA-101 to the Payroll Services office and complete a new hire intake before they can begin working. ISA-101's are completed by the hiring department and submitted to the Academic Personnel office. If you have any questions about the hire process, please review the instructions on the ISA-101 form or contact your department.

In addition to a completed ISA-101, new Instructional Student Assistants should bring documents to complete an I-9 and their original Social Security Card to Payroll Services for their new hire intake. The I-9 form verifies your abilitiy to legally work in the United States and is required by Federal Law. Acceptable forms of identification are listed on the fourth page of the I-9 form posted below. Above and beyond satisfying the I-9, all state employees, including Instructional Student Assistants, are required to provide a valid social security card before they can receive pay.

Payroll Services is located in the Administration Building, Room 107.

All forms are available below. You will need Acrobat Reader to print out the PDF forms. It is available free here.

Overview of the payroll process for ISAs:

• ISAs do not submit paper timesheets to Payroll for payment
• ISAs access their online timesheet through the mycalpoly.edu portal. ISAs will report hours worked using the punch timesheet format ("In" and "Out"), in the appropriate job record number, everyday throughout the pay period up until the last day to enter time
• ISA Timekeepers/Approvers will review the time entered by the ISA and approve appropriately online
• Payroll will then process and create a file to send to the State Controller's Office electronically for payment
• ISAs will pick up their paychecks after 3 p.m. on hourly payday (on or about the 10th of each month) in Student Accounts, Room 211
• LATE ISA time will need to be submitted to Payroll Services via the paper "Late ISA Timesheet". These are due to Payroll by the 10th of each month and will be paid on approximately the 25th
• Please review the ISA Employee and ISA Timekeeper/Approver "Frequently Asked Questions" page

ISA Employee Frequently Asked Questions

Department Timekeeper/Approver Frequently Asked Questions

Back To Top