Policies M-Z
OMRS (Office
Machine Repair Service)
The OMRS program is a repair/maintenance program
for printer, faxes, shredders and typewriters. Departments that
participate in the program will pay a quarterly rate depending on
how many pieces of equipment they wish to include on the contract.
You may remove or add equipment at any time.
Effective July 1, 2006, the contractor for office
machine repair services is B & B Technical Services,
(805) 546-1456.
The contract includes:
• SERVICE HOURS: M-F 9:00 A.M. – 4:00 P.M.
• RESPONSE TIME: B&B will respond on site within 8 working
hours of the repair call.
• REPAIR TIME: Completion of repairs shall be made within
a 24 hour period (excludes waiting for parts). A loaner is required
for repairs that exceed 48 hours. B&B is required to notify
the end user of expected completion date at time of service call.
• PRICING:
Contract pricing is fixed for two years. It includes all labor and
parts for the repairs except for the fusers and maintenance kits
for: *HP Laser Models; 2000C, 4500, 4650, 8100, 8150, HP network
8500, 8550, 8550, 9000.
Service calls for equipment not on contract will be based on an
hourly labor rate of $52.00 plus parts.
If you have questions or would like to participate in the program,
please contact Suzanne LaCaro at x5190.
PeopleSoft
The University uses the PeopleSoft Financial Systems
to enter requisitions electronically which are then converted into
purchase orders by Contract & Procurement Services. Several
step-by-step guides are available to help you enter a requisition
or locate other information pertaining to your requisition and/or
purchase order. Refer to the CMS
PeopleSoft page for additional links.
Printing
Orders
See the Printing Services Page for more information.
Prohibited
Purchases
Departments are not allowed to purchase the following
items out of State General Funds:
- Gifts, awards, plaques, greeting cards, flowers*†
- Food (except for science labs)*†
- Paper goods, Kleenex, cleaning supplies (except science labs/DPTC)*
- Personal use items (radios, cassette/cd players, hot plates,
microwaves, etc.)*
*Allowable when using discretionary accounts or
trust accounts (if the trust account specifically states those types
of purchases are allowed)
†Allowable if the Campus
Hospitality Policy applies
Purchasing
Methods
Purchasing Policy
It is the responsibility of Contract & Procurement
Services, as a state agency, to process and convert a department's
requests (requisitions) into purchase orders or contracts using
procedures established by State law, California State University
Trustee policy, and the President of the University through Trustee's
issue delegation. A purchase order issued by the C&PS office
is the only authority for a vendor to perform a service or deliver
merchandise or equipment to the University. One exception is using
your P-Card to purchase merchandise. Services are not allowed on
the P-Card. Vendors are required to obtain authorization from C&PS
prior to leaving equipment or other items on loan, sending out supplies
on approval, or starting services.
Purchases not made in the prescribed manner are
in direct violation of Trustee and University policy. Cal Poly faculty
and staff are not authorized to commit University funds. Only CPSU
Procurement Officers and University Administrators authorized in
writing by CPSU President have the authority to sign purchase orders,
contracts and interagency agreements, or otherwise bind the University.
Please remember that it is illegal to willfully disregard any regulation
pertaining to University purchasing authority, State contracting
procedures, or bid requirements. Such purchases are the responsibility
of the individual, not CPSU. The following actions DO NOT constitute
commitment of University funds:
- Department authorizing a vendor to provide a service or ship
merchandise without an approved purchase order.
-
Department approving a purchase order, service
order, or emergency request; signing any contractual agreement
naming CPSU or its employees, officers, or agents as a party
to the agreement including, but not limited to, license agreements,
facility rental contracts, memoranda of understanding, maintenance
agreements, and order forms
-
Departments picking up or accepting delivery
of merchandise without an approved purchase order.
Ways to Purchase Goods
Purchase Orders
Surplus
Property
Contract & Procurement Services along with
Facility Services will now be selling surplus property through Public
Surplus, an internet public auction site. The property disposal
survey process will remain the same as before.
Click here
to learn more about disposal of surplus property.
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