Distribution Services
Mail Center Services
It is the mission of the Cal Poly Distribution Services to provide timely, accurate, and cost effective mail service to the campus community. To assist us in assuring that this service remains efficient, we have prepared these guidelines to assist you in preparing material to be mailed. In addition, the guidelines provide information regarding our services and ways to attain the most cost-effective use of services provided by Distribution Services and the United States Postal Service.
Services Provided By Distribution Services
- Sorting and delivery of incoming university mail from the U.S. Postal Service.
- Pickup, processing, and delivery of outgoing mail to the U.S. Postal Service.
- Information services on permit mailings (Standard Mail (A)) and First Class Pre-sort mailings.
- Pick-up, processing, and delivery of on-campus mail.
Policies on the Use of Mail Service
In accordance with Campus Administrative Procedures (CAP), the services provided by
Distribution Services are for delivery and pickup of official university mail, parcels
(i.e. UPS, FedEx, DHL), and interdepartmental correspondence only. Non-University related
items and/or personal items are not to be sent to Cal Poly and may be refused by
Distribution Services.
Outgoing personal mail should not to be directed through the Distribution Services.
Such mail will be returned to the sender if the origin can be determined without
opening sealed envelopes.
For your convenience in mailing personal mail, the United State Postal Service
has provided letter boxes in four locations on campus: on the corner of
Perimeter Rd. & Cuesta Ave. across from Building 124, in front of the
Administration Building, accross the street from the Library, and at the parking
permit kiosk located at the entrance to campus on Highland Ave. Please
redirect any personal mail currently being received on campus to your home address.
Official outgoing mail is to be bundled by the department prior to pickup
by Distribution Services Staff into the following categories: local/out of
town, campus, or foreign/overseas.
One delivery and pick up run is made to each department daily beginning in the afternoon.
For campus departments wishing to have flyers, handouts brochures, etc., distributed
to all campus staff and faculty, the issuing department is responsible for the bundling
of all items into a single departmental mailing (see policy 'CAP 302.4.6'). The
Distribution Services web site provides the number of employees within each department
for this purpose. Each department package should be bundled and appropriately identified.
Recharges, Accounting and Budgeting For Postage
Recharges and the General Fund Budget Allocations:
Postage costs for all outgoung mail will be recharged to the initiating department or activity.