Fiscal Services - Forms and Procedures

Accounts Payable

• Change Fund Procedures
• Petty Cash Procedures
• Petty Cash Request Form
• Petty Cash Transfer Form
• FO75-37/Guest Lecture-Invoice/Form
• Direct Pay Form
• Vendor Data Record
• Hospitality Policy

Accounts Receivable

• Expenditure Transfer Information
• Expenditure Transfer Form
• Release Time 107C

General Accounting & Financial Reporting

• Expenditure Transfer Information
• Expenditure Transfer Form

Payroll

• Payroll Forms

State Travel

• 1A Travel Request Excel / PDF
• 262 Travel Claim Form Excel
• 261 Authorization to Use Privately Owned Vehicles pdf
• 236 Hotel/Motel Tax Waiver Form Word

Property Accounting

Equipment with a value of $500 or greater is tagged by our office. We are, however, here to serve the security needs of campus departments and will tag upon request any sensitive equipment, even if less than the $500 valuation.

• Property Control Procedures - PDF (Updated 1/29/2008)
• Click here to electronically notify Property Accounting of a relocation of equipment within the same department (DeptID):
  Equipment Relocation Change Form
• Click here for form to notify Property Accounting of a relocation of equipment to a different department (DeptID):
  Transfer of Equipment Ownership Form
• Click here for form to remove equipment from your inventory: Request to Survey Equipment Form - WORD
  • Click here for definitions of Disposal Options on the Request to Survey Equipment Form
• Equipment Loss Report - PDF
• Authorization for Off-Campus Use of Cal Poly Equipment - Excel
• Off Campus Equipment Use Control Policy and Procedure - Word (Updated 1/29/2008)

Back To Top